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Debbie's Staffing
https://cdn.haleymarketing.com/templates/62435/logos/square.png
https://www.debbiesstaffing.com
https://www.debbiesstaffing.com
USD
18
19
HOUR
true
Schedule: Full-time, 8:00 AM – 5:00 PM
Location: Winston-Salem, NC
Reports To: Office Manager & Administrative Manager
Dress Code: Business Casual
Notary Public and Administrative Assistant
Posted: 03/07/2025
2025-03-07
2025-04-26
Employment Type:
Contract
Industry: Administrative
Job Number: JW25014837
Pay Rate: $18-19 / hour
Job Description
Debbie’s Staffing is now recruiting a Notary Public and Administrative Assistant to work for our client in Winston-Salem, NC!
Compensation: $18.00 - $19.00 per hour (depending on experience)
Schedule: Full-time, 8:00 AM – 5:00 PM
Location: Winston-Salem, NC
Reports To: Office Manager & Administrative Manager
Dress Code: Business Casual
Job Summary: The Notary Public and Administrative Assistant will provide essential support to the office by handling clerical tasks, managing communications, organizing documents, and assisting with general administrative duties. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced construction environment. A Notary Public Certification is required for this role.
Responsibilities:
• Upload and maintain subcontractor certificates of insurance (COIs) and W-9s for compliance.
• Prepare, review, and manage contracts, subcontracts, and purchase order agreements as needed.
• Maintain communication with subcontractors to obtain required documentation, including COIs, W-9s, contracts, subcontracts, and purchase orders, and follow up on any missing items in a timely manner.
• Attend weekly meetings with Project Managers and the administrative team to provide updates on documentation.
• Assist subcontractors with contract-related inquiries and schedule appointments with the appropriate team member if further support is needed.
• Respond promptly and professionally to company phone lines and client emails, ensuring excellent communication and service.
• Coordinate with team members on various assigned tasks.
• Monitor and manage office inventory supplies.
• Assist with planning and coordinating company celebrations.
• Welcome visitors, sign for packages, and ensure the lobby remains organized and presentable.
• Notarize bid forms and billing forms occasionally.
• Upload and maintain subcontractor certificates of insurance (COIs) and W-9s for compliance.
• Prepare, review, and manage contracts, subcontracts, and purchase order agreements as needed.
• Maintain communication with subcontractors to obtain required documentation, including COIs, W-9s, contracts, subcontracts, and purchase orders, and follow up on any missing items in a timely manner.
• Attend weekly meetings with Project Managers and the administrative team to provide updates on documentation.
• Assist subcontractors with contract-related inquiries and schedule appointments with the appropriate team member if further support is needed.
• Respond promptly and professionally to company phone lines and client emails, ensuring excellent communication and service.
• Coordinate with team members on various assigned tasks.
• Monitor and manage office inventory supplies.
• Assist with planning and coordinating company celebrations.
• Welcome visitors, sign for packages, and ensure the lobby remains organized and presentable.
• Notarize bid forms and billing forms occasionally.
Position Requirements:
• High School Diploma or GED required, with a minimum of 5 years of relevant experience in administrative or office support roles.
• Associate’s Degree in Business Administration, Office Management, or a related field preferred.
• Notary Public Certification is required.
• High School Diploma or GED required, with a minimum of 5 years of relevant experience in administrative or office support roles.
• Associate’s Degree in Business Administration, Office Management, or a related field preferred.
• Notary Public Certification is required.
Skills:
• Strong mathematical, organizational, and communication skills.
• Proficient knowledge of Microsoft Word, PowerPoint, Excel, and Adobe PDF.
• Attention to detail is critical.
• Must be able to work independently and manage multiple tasks in a fast-paced environment.
• Excellent customer service skills and professional communication with subcontractors to foster strong relationships.
• Strong mathematical, organizational, and communication skills.
• Proficient knowledge of Microsoft Word, PowerPoint, Excel, and Adobe PDF.
• Attention to detail is critical.
• Must be able to work independently and manage multiple tasks in a fast-paced environment.
• Excellent customer service skills and professional communication with subcontractors to foster strong relationships.
Apply Now!
If you meet the qualifications outlined above and are interested in this opportunity, please apply at www.debbiesstaffing.com, then call us at 336-767-8535. We look forward to hearing from you!
If you meet the qualifications outlined above and are interested in this opportunity, please apply at www.debbiesstaffing.com, then call us at 336-767-8535. We look forward to hearing from you!