Job Summary:

Key Responsibilities

• Oversee day-to-day office operations to ensure an organized and efficient legal environment.
• Manage administrative workflow including real estate closing documentation, file preparation, and client correspondence.
• Coordinate schedules for attorneys and clients related to property closings and legal appointments.
• Prepare, organize, and maintain legal files, closing documents, contracts, and property records.
• Assist with document collection, title-related paperwork, and closing preparation.
• Maintain accurate records and reporting for internal tracking and compliance requirements.
• Respond to client and real estate agent inquiries professionally and with discretion.
• Monitor office supply inventory and order materials as needed.
• Assist with billing, invoicing, and administrative financial documentation when required.
• Help maintain and improve office procedures and administrative processes, especially within systems that are currently outdated.
• Support attorneys and staff to ensure timely and efficient real estate transactions.

Qualifications

• 2+ years of administrative, office management, or legal support experience, preferably in a law office, real estate office, or professional services environment.
• Familiarity with real estate transaction processes, legal documentation, or closing procedures is preferred.
• Strong organizational skills with the ability to manage multiple files, deadlines, and schedules.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite.
• Ability to work with legacy or outdated office systems and maintain accurate records.
• High level of confidentiality and professionalism when handling sensitive legal and client information.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to stand, walk, bend, and reach when organizing files or assisting with office tasks.
• Occasionally lift or carry up to 20 pounds (files, office supplies, or equipment).
• Ability to maintain focus in a busy office environment with frequent interruptions.
• Must be able to communicate clearly in person and over the phone.